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Executive Administrative Associate

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Posting Details

Position Information

Posting Number S378PO
Position Title Executive Administrative Associate
Job Description

The Executive Administrative Associate works under general supervision and provides complex administrative support or technical program assistance work.

Work performed includes:

Plan and coordinate daily schedule of meetings and activities and maintains a computerized calendar for all activities. Compiles reports, maintains records and other documents, and coordinates special events. Interprets policies, rules, and regulations. Coordinates and monitors action items and assignments made by the administrator.

Prepares and routes correspondence, reports, forms, and memos, including material of confidential nature. Drafts and manages correspondence and communications. Researches and analyzes administrative requirements for specific programs or projects. Monitors project timelines and identifies issues. Provides technical information regarding administrative procedures, services, or programs. Collects, reconciles, and maintains complex data.

Coordinates and prepares travel arrangements and itineraries, and may approve and process travel reimbursements. Makes travel arrangements and assists with the preparation of expense reports for travel reimbursements.

Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support. Prepares agendas for meetings. Establishes and oversees office procedures.

Maintains a variety of fiscal, administrative, and academic records. Receives, verifies, prepares, processes, and reviews forms, reports, tables, and other documents. May monitor budget, accounts, and expenditures. May process invoices, maintain summaries of accounts, reconcile accounts, and respond to inquiries regarding departmental accounts. Performs special analyses and project summaries.

Other duties as assigned.

Necessary Qualifications

High School diploma or equivalent combination of education and experience.

Seven years of related experience.

Meet qualifications for WTAMU designated driver. Must have a valid driver’s license and a good driving record; must be able to obtain a State of Texas Vehicle operator’s license within 30 days of employment and must qualify to operate a vehicle within the TAMUS guidelines. Ability to maintain TAMUS approval.

Knowledge of word processing, spreadsheet, and presentation applications. Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organizational skills.

Excellent public relations skills in addition to professional communication skills, both verbal and written. Ability to maintain constructive and cooperative working relationships and networks. Visibility of work requires attention to detail and excellent organizational skills with the ability to multi-task and meet deadlines. Results oriented with the ability to work independently, managing multiple demands with frequent interruptions and rapidly changing priorities in a fast paced environment to meet the needs of the President’s Office.

Excellent computer and technological skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook), researching skills and Internet navigation.

Knowledge of general office practices and procedures. Strong knowledge of telephone protocol. Must be self-motivated with a strong work ethic. Must be able to maintain a high level of diplomacy, integrity, and the demonstrated ability to deal confidentially with sensitive situations and information. Embrace and support the University’s mission, vision and core values.

Minimum Skills Required No Minimum Skills Test Required
Preferred Qualifications


Special Instructions to Applicants

Applicants must upload cover letter and resume when applying.

A criminal history report will be obtained on position finalists.

Texas law requires that males age 18 through 25 be properly registered with the Selective Service System in order to be eligible for employment.

West Texas A&M University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Pay Rate $34,686
Pay Basis Annually
Job Category Clerical/ Secretarial
Job Type Full-Time

Posting Detail Information

Open Date 09/07/2017
Close Date
Open Until Filled

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents